Run your golf fundraiser
end-to-end
Sponsors, golfers, finances, and event day — fully integrated in one platform. Built for non-profits, schools, and charities who'd rather run a great fundraiser than juggle four spreadsheets and a string of emails.
See it in action
Four moments. One dashboard.
Four weeks before the event — the morning of — two days after — and one year later when the new board chair clones it with one click. The platform gets more valuable every year you use it.
Slide 1 of 4 · Four weeks out
Coordinator at her desk on a Tuesday evening
Sponsors signed up so far, ads still missing, families short of their minimum, this week's punch list — all at a glance. You know exactly what to do this week.
Tee-off in
32 days
14 / 25
$21,000 of $37,500 target
9 / 14
5 outstanding, 1 in review
8 / 22
14 below goal
6 / 24
24 of 96 golfers
Projected net at current pace
$32,400
On pace for 65% of $50k goal. To hit goal, you need 12 more registrations and 4 more sponsor commitments.
Overdue this week
3- Submit yard sign artwork to printer1 day overdue
- Confirm catering headcount with venue3 days overdue
- Order trophies (engraving lead time)5 days overdue
Sponsors who haven't uploaded an ad
- · Acme Industries (Gold, $2,500) — committed 2 weeks ago
- · Riverview Dental (Bronze, $500) — signed up Sunday
- · Smith Insurance (Silver, $1,500) — booklet deadline July 17
- · Lakeside Auto Repair (Bronze, $500)
- · Park Family Real Estate (Silver, $1,500)
Families below minimum
Each family has a $170 minimum (or $510 with 3 kids). Of those below: 6 haven't registered a team yet, 5 have a team but no sponsor attribution, 3 are short on the math.
Without GolfFund, you're guessing what to focus on.
- · Five separate email threads tracking sponsor signups, ad uploads, family contributions, golfer registrations, and timeline
- · The chair asking the sponsorship lead "did we hear back from Acme yet?" every Monday
- · No idea whether you're on pace for goal — the answer comes after the event, not before
- · Recruiting-link tracking lives in someone's head: "who told the Smiths about it?"
- · Overdue timeline items get found in a Slack message from 2 weeks ago
- · Sponsors find out about the booklet deadline 3 days late and skip uploading their ad
All figures are illustrative for a hypothetical 96-golfer, $50k-goal tournament.
What powers it
Four pillars, one platform
Most tools handle one piece — registration OR payments OR pairings. GolfFund integrates all four, with finance as the connective tissue that ties every action back to your P&L.
Sponsor management
Share one public signup link. Sponsors pick their tier, commit, and get a magic-link portal where they upload their booklet/yard-sign ad on their own. Track payments by check, Venmo, Zeffy, or card. Carry sponsors year to year in your org directory — no rebuilding the list every event.
- Public tier-based signup
- Magic-link sponsor portal
- Ad upload + designer-ready export
- Org-wide sponsor directory
Golfer & family registration
Captains register foursomes through a public link. Families log in to see their fundraising minimum, recruit sponsors with a personal link, and watch contributions roll up automatically — from registrations, sponsorships they brought in, and direct buyouts.
- Public team registration
- Captain self-edit (no logins for golfers)
- Family contribution dashboard
- Buyouts + 4-golfer-team rules
Financial system of record
Costs in, revenue in, profit out. Per-golfer fixed-cost projections tell you if you'll hit goal before event day. Cash reconciliation closes the day. Donor receipts handle the quid-pro-quo math automatically. CSV exports for your accountant.
- Real P&L by event
- Sponsor + family contribution rollups
- Donor receipts (501c3-ready)
- Cash reconciliation + CSV export
Event day
Build flights with drag-and-drop, print clean pairings for the clubhouse to assign holes, check golfers in from your phone, sell mulligans and on-course games at the station. Everything you collect — cash, e-payments, add-ons — lands in the same P&L.
- Drag-and-drop flights
- Printable pairings sheet
- Mobile check-in + add-on sales
- Cash + e-payment tracking
A sponsor commits → it shows up in your P&L AND in the family who recruited them. A golfer registers → the captain's team appears in flights AND the registration fee credits the family. A coordinator marks a payment received → cash reconciliation updates. Every action ripples through every view, automatically.
Membership
Simple, honest pricing
Free for very small events. $299/year for everything else. No per-golfer fees. No percentage of funds raised. Cancel any time — your data is yours.
Free during beta — $299/year after launch.
For booster clubs, schools, and charities running real fundraisers.
- Unlimited events, unlimited golfers
- Sponsor portal + booklet/yard-sign ad uploads
- Year-to-year sponsor + family directory
- Family contribution tracking + buyouts
- Live P&L + per-golfer cost projections
- Donor receipts (501(c)(3)-ready, IRS quid-pro-quo math)
- Flights, printable pairings, mobile check-in
- On-course games, mulligans, cash reconciliation
- CSV exports + mass-email contact list
Beta orgs get 30 days notice before paid plans go live, plus a grandfathered rate. We're not going to spring a price on anyone.
Built by people who've run fundraisers
“Last year we ran our tournament out of three spreadsheets, a shared inbox, and a cart-list whiteboard. This year it's one dashboard.”
From the clubhouse
Common questions
Who is this for?
Non-profits, schools, youth sports teams, alumni associations, and charities that run a golf fundraiser. If you're juggling sponsor signups, golfer registration, an event-day check-in, AND trying to figure out what you actually netted — this is built for you.
What does it actually do?
Sponsor commitments + ad uploads, public team registration, family contribution tracking, drag-and-drop flights, printable pairings, mobile check-in, on-course game sales, mulligan purchases, cash reconciliation, full P&L, donor receipts, and CSV export. It's an end-to-end platform — not just a registration tool, not just an accounting tool.
How do I get started?
Three steps, about a minute each:
- Create your organization. Sign up with email or Google, name your non-profit, set a default family contribution minimum. No setup wizard.
- Add your event & budget. Date, location, budget goal, sponsor tiers. Define your per-golfer fixed costs so projected profit updates as people register.
- Share your links. One for sponsors, one for golfers. Families log in to recruit. By event day every name, dollar, and pairing is already in the system.
Who logs in, and how does the team connect?
Five distinct audiences, three different levels of friction:
With a login (email + password or Google):
- Organizers — coordinators, treasurers, board members. See the full P&L, every family's status, every sponsor commitment.
- Families — parents or family-heads track their contribution minimum, recruit sponsors via a personal link, register additional golfers.
- Golf course partners (coming soon) — see referred orgs and commission earned.
No signup needed (frictionless):
- Sponsors — fill out the public form once. Get a permanent magic-link email to view their commitment, upload ads, update contact info. No password to remember.
- Golfers — register a foursome through a public link. Captains edit team info via email — no logins, no friction.
Less friction for the people you ask for money; more capability for the people running the fundraiser.
What happens after the beta?
When we move to paid plans, every beta organization gets at least 30 days notice and a grandfathered rate. We're not going to spring a price on anyone.
Can I export our data?
Yes. Every list has a CSV export. The Contacts page exports families, sponsors, and golfers with every field for mailmerge in Outlook or Gmail. Your data is yours.
Do I need a Google account?
No. You can sign up with email and password, or with Google if you prefer. Either works.
Is donor and family data private?
Yes. Each organization's data is isolated by row-level security in our database — only members of your org can see your families, sponsors, and golfers. We never share data across organizations or with third parties.